Tendering – Joint Bidding & Collaborative Working Part 2

Tendering – Joint Bidding & Collaborative Working Part 2

November 7, 2019 0 By Luis Garrison


Joint Bidding / Collaborative Working (2) If you are chosen as the lead partner, you
will have the role and responsibility for meeting contract deadlines, targets, and be
the main point of contact with the buying organisation. The lead partner is often required to take
the leading role and responsibility for elements of the contract delivery such as Contract deadlines Targets Dealing directly with the contract lead / buying organisation The lead partner more often than not will by default be required to take responsibility
for financial, administrative and organisational functions on behalf of the consortium. Downsides to Consortium / Joint Bidding Consortium and Joint bidding can sometimes
present challenges. There are some key issues to consider which reduce the potential for
complications and difficulties. Here are some key considerations to make when selecting the key individuals for the consortium. Establish the Role of the Collaborative
Leader and who is best to lead the partnership Effective collaboration requires excellent communication skills, an overriding ability
to work closely with people, the ability to compromise or concede in certain situations. Collaborative leaders exhibit the following
skills – Visionaries Problem solvers Decision-makers T- Shaped Leaders T-Shaped leaders show a breadth of knowledge and connections across the business while
also displaying a depth of expertise and understanding. How to establish a Collaborative Team? The success of any collaborative team is built on trust, trust and trust! Genuine collaboration is based on the ability
of people who are able to work effectively together. This is most effective when consortium
partners trust each other; work well together towards a shared goal. Whilst there is no single approach or style
to developing the partnership, a roadmap can be helpful in work through each stage of the
collaborative process. We will now run through each stage. 1: Selection Establish the need Choose the right partner Make the process work 2: transition Build the framework Get to know each other Transact to earn trust 3. Maintenance Do the basics well Solve problems fast Keep things fresh 4. Ending Keep the relationships going Remember the fundamentals Keep communicating 3.How can the tender be completed effectively in collaborative fashion When joint bidding in a consortium the following
facets should be considered – The single goal and purpose should be written down by all partners and used as its unified
goal The partner members must agree to roles and responsibilities before the tender is submitted,
and these should be detailed in the joint bid. The consortium should protect its own interest
by putting its own contract in place to manage and ideally cover items such as partnership
mission, values, expectations, exchange of monies, voting rights, communication strategies,
and the agreed action to be taken if the partnership should terminate for any reason. If the bid has been successful, a formal written
contract will be agreed with contract leaders. If the bid has been successful, the partnership should consider creating an internal communication
strategy to reaffirm the partnership, and also marketing strategy to ensure that the
partnership will communicate the contract and project messages to its audience consistently,
in a timely fashion.